Tugas Softskill English

A LAYOUT OF AN ENGLISH BUSINESS LETTER

• Letter head

Letterhead is the heading at the top of a sheet of letter paper (stationery). That heading usually consists of a name and an address, and a logo or corporate design, and sometimes a background pattern. The term "letterhead" is often used to refer to the whole sheet imprinted with such a heading.

In some regions, there have been various legal constraints on the items included in a letterhead: for example in England and Wales, a letterhead may include the names of all directors or none, but not a selection from those names.

•  Date of the letter

The date is very important, since it can be useful in determining priorities, for filing and it also can have legal ramification. In a typed address letter, the date goes immediately under your address. In a letterhead letter, the date can go on the left-hand side or the right-side, immediately under the letterhead.

Example:

Write101.com

32 MacDonnell Road

MARGATE BEACH 4019

1 January 2020

Note that the suburb name is in capitals and that there is NO punctuation in the address

This is the address you are sending your letter to. Make it as complete as possible. Include titles, names, and routing information if you know them.

This is always on the left margin.

Skip a line after the heading before the inside address. Skip another line after the inside address before the greeting.

• Inside address

This is my opinion about Inside Address:

If you know the person's name:

Dear Ms / Miss / Mrs / Mr / Dr + surname

Dear Mr Miller

You can also write the person's full name. In this case, leave out the title (Mr/Mrs). This way of writing the salutation is very handy if you don't know the gender of the person.

Dear Chris Miller

• Salutation

A salutation is a greeting used in a letter or other written communication, such as an email. Salutations can be formal or informal. The most common form of salutation in a letter is Dear followed by the recipient's given name or title. For each style of salutation there is an accompanying style of complimentary close, known as valediction.

If you don't know the person's name:

salutation	When to use
Dear Sir / Dear Sirs	male addressee (esp. in British English)
Gentlemen	male addressee (esp. in American English)
Dear madam	female addressee (esp. in British English)
Ladies	female addressee (esp. in American English)
Dear Sir or Madam	gender unknown (esp. in British English)
Ladies and Gentlemen	gender unknown (esp. in American English)
To whom it may concern	gender unknown (esp. in American English)

Business partners often call each other by their first names. In this case, write the salutation as follows:

Dear Sue

Punctuation

In British English, don't use any punctuation mark or use a comma.

Dear Mr Miller or Dear Mr Miller,

In American English, use a colon:

Dear Mr. Miller:

For examples see → Subject.

Ms, Miss or Mrs?

Mrs – to address a married woman

Miss – to address an unmarried woman (rarely used now)

Ms – to address a woman whose marital status you don't know; also used to address an unmarried woman

• Format and style

Business Letter is an important part of business correspondence. The format used to write business letter is specific. The way a business letter looks is important as it creates an impression on the reader. The format of the business letter has a lot to do in making an impression on the reader. A simple format of a letter helps in conveying the message clearly to the readers.

Based on the indentation of the paragraphs and alignment, there are four formats used while writing Business letter. 

The four formats are as follows:

·          Block: In this type of format, the entire text is aligned to the left side of the paper and the paragraphs are not given an indent.

·          Semi-block: In this format, the text is left aligned and all the paragraphs in the letter are indented.

·        Modified block: This format has paragraphs that are not indented. The text is aligned to the left side of the paper. Only the writer's address, date and closing in the letter are indented towards the center or right side of the paper. The indentation is about three inches from left margin.

·         Modified Semi-block: The said format has paragraphs that are indented. The text is aligned to the left side of the paper. Only the writer's address, date and closing in the letter are indented towards the center or right side of the paper. The indentation is about three inches from left margin.

That’s what I know about a Layout Letter in English, Mom. Thanks a lot for your attention.

A Sample Business Letter Format

Letterhead

Writer's Name
Address
Email Address
Phone Number
Date:

Sender's Name
Designation
Address
Email Address
Phone Number

        Opening line with a greeting -Dear followed by Mr./Ms. and full name

        Body of the letter - Main idea that has to be conveyed. 

Yours Sincerely,

Signature

Type your full name

And this is My Letter which I write myself:

October 8, 2011

Mr. Rahmat Suratman
Personnel Director
PT. Rangkayan melati
Jl. Sibolga 29B
Surabaya

Dear Mr. Rahmat

I am a graduate student in Computer Science at BSI University, and I will be awarded an M.S. degree in June 2010. I am currently looking for a position related to Database/Graphics Package Design in the research and development department of a major company.

Before coming to BSI  University, I designed, supervised, and completed a CAD system. The function covers vector, character and curve generation, windowing, shading, and transformations.

At BSI, my research work involves Compilation of Relational Queries into Network DML. To enhance my background, I have taken some courses in computer graphics and database, and I have experience in and an understanding of the design of databases. With this strong background, I certainly believe that I am competent to meet challenging tasks and can make a good contribution to your company.

Enclosed is my resume, which indicates in some detail my training and experience. I sincerely hope that my qualifications are of interest to you and that an interview might be arranged at your convenience.

Thank you for your consideration. I look forward to hearing from you soon.

Sincerely yours,

Asep